In the dashboard, you have the choice to let your exhibitors reserve and/or purchase booths online. Here, you can learn the difference between the two options (see advanced booth reservation options for additional customization).
To enable booth reservations, you must subscribe to the 'Maps and Exhibitors' package. This subscription allows you to keep your interactive map online and enable exhibitors to reserve booths.
When an exhibitor selects an available booth on the floor plan, they will see either the "Reserve" button, the "Buy" button or both.
“Reserve” button
To see a "Reserve" button in available booths, organizers need to check the "Show ‘Reserve’ button" in the dashboard > booth reservation. This option is only available with the “online booth reservations” add-on.
Additionally, you can customize the instructions for booth reservations by navigating to the booth reservation section on your Dashboard, clicking the pencil icon, and typing your custom instructions in the provided window.
When the exhibitor clicks “Reserve”, they are redirected to this page. No credit card information is needed here.
In addition to the booth, an exhibitor can also reserve sponsorships and extras. Both will receive emails about the reservation (unless turned off). The exhibitor will be redirected to the exhibitor portal to fill out their profile.
“Buy” button
If you want your exhibitors to buy booths online, you need to have the "credit card payments” add-on and check the "Show ‘Buy’ button" in the dashboard > booth reservation.
To configure the Buy mode, toggle the Reserve and Buy buttons in the Booth Reservation section of your Dashboard. You can also set booth prices and configure your payment gateway under Settings → Money to manage currency, taxes, and fees.
When the exhibitor clicks “Buy” they are redirected to this page, where they would need to enter their credit card info.
You can use our invoicing system with the booth reservation process to keep track of payments.
Additionally, you can configure taxes and fees under Settings → Money to ensure accurate invoicing.
For additional options regarding booth reservation and purchasing, see advanced booth reservation options.