Our team can create a professional-looking interactive map that is ready to be used on any device. See examples of our work here.
File requirements
We typically work with DWG or DXF files for both the floor plan layout and the venue to achieve the best result. These files are usually available from the venue upon request. If you don’t have access to DWG/DXF files, we can use PDFs or other common file types — just contact us to confirm.
Additional requirements:
The file should have the outlines of the rooms, halls, restrooms, and other elements.
In DWG/DXF files, booths should be drawn as polylines or polygons.
Booth labels/ID should be on the same layer as the corresponding booth shape. Other numbers or texts should be on a separate layer.
The total number of booths included on the floor plan.
Event (background) logos in high-quality SVG, PNG or JPG format. The image shouldn't exceed 4096 pixels.
Event branding guidelines, color scheme, and fonts (if any).
Event website and dates.
Timeline for a plan creation
The floor plan design is usually done within 7–10 business days when ordered at least 3 weeks before the event or launch date. Floor plans over 1000 POIs, with multiple halls/levels or Enhanced Design features, are due at least 5 weeks in advance and created in 10-14 business days. Urgent requests outside these timelines are possible with extra fees — please contact us to confirm.
Modifying floor plans after delivery
After the floor plan is delivered, the basic booth changes, such as adding, moving, renaming, resizing, and deleting, should be done by your team. It is very simple to do in the Designer; you can see the instructions in our tutorial. The ExpoFP team will handle more complex changes (Five revisions are included. The final draft should be submitted 7 days before the event starting date. Event organizers can make unlimited changes at any time).
The final floor plan draft should be submitted to ExpoFP no later than 7 days prior to the event date in order to have enough time for testing. Any work requested to be done on weekends will result in an extra charge.
We deliver the changes within 1–3 business days, depending on the scope of work and event dates. We always prioritize events that start sooner.
After your event has passed, you can clone your event along with the design to reuse for the next year.
Standard vs Enhanced Design
To accommodate various use cases and budgets, we differentiate between Standard and Enhanced Design.
Standard Design
With the Standard Design, our team creates beautiful floor plans with custom colors, an event logo, one building on one floor/level and a map of the surrounding area. The floor plan is ready to use for event visitors and for booth reservations. The Standard Design is suitable for most event organizers who do not have many customization requirements and whose events consist of mostly (more than 90%) rectangular non-rotated POIs.
Enhanced Design
If you want more details, branding and customization than in the Standard Design, or if your event has more than 10% non-rectangular or rotated POIs, then it requires more work from the ExpoFP team to design such a floor plan.
If you are not sure if you need Standard or Enhanced Design or have any other questions, contact us via the chat button or send us an email at [email protected].
How to send files
When you order a floor plan design, you'll be forwarded to this page to upload your files.
Upload your booth layout, logos, and brand colors/font guidelines. Currently, you can only select one file at a time.
Don't worry if you close this page — you can always send us the files via the chat button or to [email protected].
See our sales brochure for more information: