Airtable is a useful tool for creating and sharing event-related databases. In particular, Airtable can create a schedule for your event which you can then make available on your interactive floor plan. Attendees can then easily see what's happening and find their way to the correct stage.
How to set up a table
Create a table with two tabs: Locations and Data
Fill out your session locations. The names need to match exactly as created in the Designer
.Keep the Data column empty
Next, in the Data tab, fill in the following:
Session name
Session description
The start and end date and time of the session
Session location (will be automatically populated from the Locations tab)
How to integrate your floor plan with Airtable
To synchronize schedules, you need to get two parameters: Airtable_base_id and APItoken.
To get the Airtable_base_id, copy this value from the address bar of your AirTable:
To get the APItoken go to https://airtable.com/create/tokens
Click Create token
Name can be anything
In the Scopes field, choose data.records:read
In the Access field, select All current and future bases in all current and future workspaces
Then click Create token
Copy the token value
Send both parameters (Airtable_base_id and APItoken) to the ExpoFP support team. We'll run the synchronization and update the schedule when necessary.